Sailing Instructions

Rules and Logistics

INFOEXCHANGE ROUND JAMAICA YACHT RACE 

30 th NOVEMBER 2018

SAILING INSTRUCTIONS  

GENERAL INFORMATION

A. THE INFO EXCHANGE ROUND JAMAICA YACHT RACE hereafter referred to as the RJYR, STARTS AT KINGSTON HARBOUR ON THE 30th November 2018 at 12:00hrs
B. The DEDICATED RACE CONTROL PHONE – FOR RACING YACHTS ONLY – to contact and report to the RACE CONTROL OFFICE is +1 876 290 8000. This number is to be used by the racing fleet for all reporting while at sea.
C. The Race Office (RO) shall be located at ROYAL JAMAICA YACHT CLUB, Kingston
D. The attention of every competitor is drawn to RRS 1.2 and the element stating “each competitor is individually responsible for wearing a personal flotation device adequate for the conditions.”
E. The responsibility for a boat’s decision to participate in a race or to continue racing is hers alone. (RRS Fundamental Rule 4)
F. English shall be the official language used throughout the race.

SAILING INSTRUCTIONS

  1. RULES

(1.1) The Round Jamaica Yacht Race (RJYR) is organized by Round Jamaica Yacht Race Limited in association with the Royal Jamaica Yacht Club.

(1.2) The Organising Authority (OA) referred to in these Sailing Instructions is Round Jamaica Yacht race Limited and is administered by the Race Committee (RC) based at the Royal Jamaica Yacht Club.

The RJYR will be governed by the following rules, except as amended by these Sailing Instructions:

(1.2.1) The Rules as defined in the Racing Rules of Sailing (RRS).

(1.2.3) RRS part 2 rules will be replaced with the right-of-way rules of the International Regulations for Preventing Collisions at Sea (IRPCAS) between local sunset and sunrise; or government right-of-way rules if applicable.

(1.2.4) The World Sailing Offshore Special Regulations (OSR) 2018 – 2019 for Category 2 Races. Sailors attention is drawn to the requirements for life rafts. A link is provided for convenience. World Sailing Offshore Special Regulations

(1.2.5) IRC Rule 2018, parts A, B and C.

(1.2.6) MOCRA Rating Rule 2018.

(1.2.7) The Notice of Race (NoR) and any amendments thereto.

(1.2.8) The Sailing Instructions (SI) issued by the Organising Authority and any amendments thereto.

Note: Succeeding items in the above list shall take precedence. In the event of any conflict between these Sailing Instructions and the Notice of Race, then these Sailing Instructions shall take precedence.

  1. REGISTRATION & INSPECTION

(2.1) A yacht or equipment may be inspected at any time for compliance with the Rules and Sailing Instructions:

(2.1.1) Boats shall assemble and be available for inspection at Royal Jamaica Yacht Club no later than 10:00 hours on Thursday 29th November 2018.

(2.1.2) Inspection of boats may take place at the discretion of the Race Committee.

(2.1.3) The Pprimary Race Office in the Royal Jamaica Yacht Club will be open for registration between 10:00 and 17:00 hours from the 27th June 2018 to the 24th September 2018.

(2.1.4) Attention is drawn to the World Sailing Code of Environmentally Friendly Behaviour. However, competitors are reminded that the dumping of rubbish at sea is prohibited by law.

  1. NOTICES TO COMPETITORS

(3.1) The Official Notice Board is located at the Royal Jamaica Yacht Club.

(3.2) Notices may also be displayed on the RJYR website / Facebook page.

  1. EVENT SPONSORS DECALS, BACKSTAY FLAGS / PENNANTS

(4.1) All competitors will be provided with official sponsorship stickers/ decals and will be required to display them.

  1. TRACKING

(5.1) All boats shall have their tracking transponder switched on, transmitting and receiving from 09:00 hours on 29th November 2018 and throughout the race.

(5.2) A boat’s transponder shall be programmed according to instructions issued by the Organising Authority.

(5.3) Nothing shall be done to inhibit tracking transmissions.

(5.4) Yachts unable to meet these requirements shall submit comprehensive details of the reason on their Declaration Form and may be subject to protest. The penalty for breaking this rule is at the discretion of the Protest Committee and may include disqualification.

  1. NUMBER OF PERSONS ABOARD

(6.1) A boat shall not sail with a crew member whose Emergency Contact details have not been given in registration before the start of the race.

NOTE: Boats which sail with a crew who are either registered as crew and not on board or with crewmembers whose details are not fully registered (including details of next of kin) will be subject to disqualification at the discretion of the jury

  1. COMMUNICATIONS

(7.1) The Race Committee (Callsign “ROUND JAMAICA RACE OFFICE”) may broadcast information on VHF Ch72.

(7.2) A yacht may, without infringing RRS41 (Outside Help), on VHF Ch72 only, request and receive a repetition of information broadcast by the Race Committee or enquire whether or not a broadcast has been made. VHF Ch72 is the designated calling channel when contacting the Race Committee to direct to the Royal Jamaica Yacht Club.

(7.3) Inter-yacht communication calls should be on DSC or VHF Ch16 as a calling
Channel and VHF Ch72 as a working Channel.

(7.4) Yachts with communications in addition to VHF should act as a link, taking other yachts’ reports on VHF and passing them to the Race Committee or Coastguard.

  1. STARTING SIGNALS – Amendment to RRS26

(8.1) Starting Signals will be made from the Committee Boat.

(8.2) The Race Committee will make starting signals unless, in their opinion, it is manifestly unsafe for any of the yachts entered to remain in the vicinity of the starting line.

(8.3) Each yacht shall exercise her responsibility under RRS Fundamental Rule 4 and decide whether or not to start or to continue to race.

(8.4) The first warning signal will be made at 11:50 hours on 30th November 2018.

(8.5) The race will be started by RRS26, with a Warning Signal made 10 minutes before the starting signal which will precede the sequence 5, 4, 1, Start. The Race Committee may also announce the start sequence on VHF Ch 72.

  1. STARTING LINE

(9.1) The Starting Line will be between the Morgan’s Harbour, at the end of the Committee boat in Kingston Harbour, and the mainmast/ flagstaff of the Committee Boat positioned approximately 100 meters from the Morgan’s Harbour flag.

(9.2) The Committee Boat will be a vessel or boat identified by the Royal Jamaica Yacht Club.

(9.3) An Outer Limit Mark, which may not be on the start line, may also be laid.
Yachts must not sail between this limit mark and the committee vessel.

(9.4) Boats shall start by crossing the Starting Line from East to West.

  1. RECALLS

(10.1) Recalls will be in accordance with RRS 29.

(10.2) If possible, the details of boats infringing RRS 29 will be broadcast on VHF Channel 72.

(10.3) Boats that are on the course side of the starting line at their starting signal and do not return to the pre-start side of the starting line shall incur a time penalty of 2 hours. Any boat that crosses the start line more than 10 minutes before the start time without subsequently returning to restart shall be disqualified.

  1. COURSE

(11.1) AROUND JAMAICA, exiting Kingston harbor boats may choose to go to the port or starboard and leave the mainland of Jamaica to port if the rounding is to be made anti-clockwise and to starboard, if the rounding is to be made clockwise. Boats may pass any minor outlying islands on any side they deem safe.

(11.2) Areas that are Obstructions: Areas may, at the time of racing, be deemed as Obstructions for boats racing and shall be announced by the OA on the Official Notice Board at least 2 hours before the start.

(11.3) A boat shall not enter an area designated an Obstruction when racing. Sailors acknowledge that this list is not exhaustive, and dangers may exist in areas no referred to here.

(11.4) Sailors attention is drawn to the dangers of the following locations:

  1. WRECK REEF: 17° 49′ 54.624” N, 76° 54′ 51.3612” W
  2. PORTLAND BIGHT (PORTLAND CAYS, HALF MOON CAYS, BAREBUSH CAY, PELICAN CAYS and TERN CAY): 17° 42′ 28.5408” N, 77° 6′ 44.604” W : 17° 44′ 51.9288” N, 77° 1′ 58.152” W : 17° 48′ 8.0928” N, 76° 59′ 54.006” W
  3. ROBERTSON SHOAL: 17° 44’ 12.55” N, 77° 15 49.15” W
  4. ALLIGATOR REEF: 17° 48’ 20.34” N, 77° 32’ 11.05” W

This list is not exhaustive.

NOTE: The areas designated as obstructions do not exonerate a boat from the International Regulations for Preventing Collisions at Sea (IRPCAS) when within the area of a TSS. See IRPCAS Rule 10. Boats that impede shipping using the TSS may be subject to protest by the Race Committee and/or prosecution by the Coastguard.

  1. POSITION REPORTING

(12.1) Every yacht shall try to deliver position reports to the RO at WSC, giving the time of crossing the abeam positions at the following places:

  1. Due WEST of Negril N18 deg 26’ W 78deg 22’
  2. Due North of St Ann’s Bay N18 deg 26’ W77deg 12’
  3. Due East of Morant Point Lighthouse N17 deg 55’ W 76deg 11’

(12.2) The crossing times in 15.1) may be submitted by text to the dedicated telephone number for reporting to the RO at +1 (876) 361 4959 or by email to sail@roundjamaica.com.

(12.3) If a boat is unable to make its report at the time of passing a location, it should record its time of crossing and make a report as soon as possible thereafter.

(12.4) All submissions should specify the yacht name and sail number followed by message information giving the date in dd/mm/yy format and time in 24-hour clock reading.

(12.5) A yacht may be requested by the Race Office at any time to report their current position by SMS or email as detailed above or to nearest coastguard station

  1. FINISHING

(13.1) Each boat is requested to advise the RO of its approach to the Finishing Line sooner than half an hour before estimated finish time. The RO will monitor on VHF Channel 72.

(13.2) The Finishing Line will be between a flag at Morgan’s Harbour, Kingston Harbour and a Finishing Mark positioned approximately 100 meters north / northwest of it.

(13.3) The Finishing Line shall be crossed from West to East.

(13.4) A boat, which finishes during the hours of darkness, shall illuminate her sail number with a light of adequate power to clearly identify numbers and advise the RO on the radio this information.

  1. TIME LIMIT

(14.1) There is no time limit for the race.

  1. RACE FINISH DECLARATIONS AND RETURN OF TRACKER

(15.1) After finishing, yachts shall complete and submit a Declaration Form to the Race Committee to the Race Office at RJYC, within 12 hours. Every member of the crew shall sign the Declaration Form. Failure to comply with this rule may result in the yacht being excluded from the results.

(15.2) Trackers must be returned to the race office in RJYC within 24 hours of finishing or retiring. If a tracker cannot be returned to the RO within 24 hrs of finishing or retiring, contact must be made with the RO to the arrangement for safe return of the tracker.

(15.3) When, after finishing a race, a yacht does not go ashore at RJYC, she shall without delay telephone the Race Committee to confirm that she has finished racing and, within 12 hours of finishing, must submit the signed declaration form by hand to the Race Office at RJYC or it must be scanned and emailed to sail@roundjamaica.com.

(15.4) When a yacht retires from the race and proceeds to a harbor other than Kingston, the completed Declaration Form must be scanned and emailed to the Race Office at RJYC within 24 hours of retiring.

(15.5) When a yacht retires from the race, she shall write the reasons for her Declaration Form

  1. RETIREMENTS AND NON-STARTERS

(16.1) A boat retiring from the race or a non-starter shall notify the RO as soon as possible.

  1. PROTESTS AND PENALTIES

(17.1) Protests, on the protest form downloadable from Website or available from the RO, shall be lodged with the Race Office within SIX hours of the finish of the protesting boat. The notification of a protest by the race or protest committee against a competitor as required under RRS 61.1 (b) (c) shall consist of a notice on the official notice board.

(17.2) Standard Penalties:

  1. When at a boat’s starting signal, she is subject to RRS 29.1 Individual Recall and she fails to comply with RRS 29.1 to start correctly, the Race Committee shall, without a hearing, apply a time penalty of 2 hours. This changes RRS63.1 and A5.
  2. For a minor or unavoidable breach of RRS 28 (Sailing the Course) where no advantage has been gained, the Race Committee shall, without a hearing, apply a standard time penalty of 2 hours. This changes RRS 63.1 and A5.
  3. When the right-of-way rules of IRPCAS apply (between the hours of sunset and sunrise) a scoring penalty applies (RRS
  4. The scoring penalty will be 10 minutes added to the boat’s corrected time for each penalty. When a scoring penalty does not apply, a yacht may take a Two-Turns Penalty for breaking a rule of RRS Part 2 or a One-Turn Penalty when she may have broken RRS 31, as described in RRS 44.2.”
  5. For a breach of any area designated an Obstruction, the Race Committee shall, without a hearing, apply a standard time penalty of 2 hours, unless the breach was unavoidable and unintentional, and no advantage was gained. This changes RRS 63.1 and A5.

(17.3) Should the Race Committee consider a standard penalty to be inappropriate, or that a boat has broken a rule other than RRS Part 1 and 2 it may protest that boat.

(17.4) Where the protest committee decides that a boat that is a party to a protest hearing has broken a rule other than RRS Part 1 and 2 and that no serious damage or injury was caused and no significant advantage has been gained, it may apply a time penalty of 30%. Should the Protest Committee decide that the breach was minor and unintentional it may at its discretion apply a time penalty of up to 30%.

(17.5) Breaches of Sailing Instruction 5, 9, 10, 15 and (18) 19 will not be grounds for a protest by a boat. This changes RRS 60.1a.

  1. SCORING

(18.1) The PHRF Category shall be scored on corrected time by PHRF TCC.

  1. TROPHIES AND PRIZES

(19.1) The interpretation of the terms of the award for all trophies and prizes will be made by the Race Committee, whose decision is final.

(19.2) Winners will be awarded perpetual trophies. These trophies will be held by RJYC after the Prizegiving. Winners and the runner-up will be provided with an additional trophy to keep.

(19.3) When no boat qualifies to win a trophy the Race Committee may, at its discretion, award it otherwise.

(19.4) Main trophy presentation will take place at The Royal Jamaica Yacht Clubs on Monday 3rd December and may include the presentation of RORC medallions.

(19.5) Where a winning yacht has not completed the race in advance of the trophy presentation ceremony the trophy shall be presented at the earliest time after the arrival in Kingston of the yacht/crew.

  1. USE OF ENGINE

(20.1) When a yacht uses its engine for propulsion, e.g. to avoid a collision or in a grave emergency, the facts shall be reported on her Declaration Form.

(20.2) Temporary discontinuance of racing: No penalty will be imposed for an infringement of RRS 42 and RRS 45 if a yacht makes fast to take shelter or in an emergency. The crew may temporarily leave the yacht to handle her moorings. If she uses her engine for propulsion she shall, on re-joining the race, return to the spot where she began to use her engine, turn off her engine and continue to race from that spot. She shall report the circumstances on her Declaration Form.

(20.3) Please note that RRS 41, Outside Help, still applies, including, but not limited to, provisioning, repairs, and accommodation.

  1. SENSITIVE OUTSIDE COMMUNICATIONS

(21.1) Further to any calls involving emergency situations, rescue services, medical attention, boat retirement etc. yachts MUST make contact regarding same with the RO before communicating with any outside 3rd party.

(21.2) In the case of any particularly sensitive situation, as soon as the appropriate people have been properly informed, the Race Organisers may issue a press release.

  1. RISK STATEMENT

(22.1) Rule 4 of the Racing Rules of Sailing states: “The responsibility for a boat’s decision to participate in a race or to continue racing is hers alone”

(22.2) Sailing is by its nature an unpredictable sport and therefore inherently involves an element of risk.

(22.3) By taking part in the event, each competitor agrees and acknowledges that:

  1. They are aware of the inherent element of risk involved in the sport and accept responsibility for the exposure of themselves, their crew and their boat to such inherent risk whilst taking part in the event.
  2. They are responsible for the safety of themselves, their crew, their boat, and their other property whether afloat or ashore.
  3. They accept responsibility for any injury, damage or loss to the extent caused by their own actions or omission.
  4. Their boat is in good order, equipped to sail in the event and they are fit to participate.
  5. The provision of a race management team and other officials and volunteers by the event organizer does not relieve them of their own responsibilities.
  6. They are responsible for ensuring that their boat is equipped and seaworthy to face extremes of weather; that there is a crew sufficient in number, experience, and fitness to withstand such weather; and that the safety equipment is properly maintained, stowed, in date and familiar to the crew.

  1. AMENDMENTS

(23.1) Amendments to the Sailing Instructions may be made by the Race Committee and will be posted on the Website and official notice board no later than 5 hours before the start of the race. Copies will be available from the race organizer’s office. Skippers are responsible for acquainting themselves with any amendments. Failure to receive a copy shall not invalidate the amendment or sustain a protest.

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